How to Build an ATS-Friendly Resume
Your resume is your first impression. Learn how to make it count with formatting that works for both ATS systems and human recruiters.
What is an ATS?
Applicant Tracking Systems are software that companies use to manage job applications.
Before a human ever sees your resume, it likely passes through an ATS. These systems parse your resume, extract information, and rank candidates based on keywords and criteria. If your resume isn't ATS-friendly, it might never reach a human reviewer — no matter how qualified you are.
Best Practices
Use standard section headers
Stick to common headers like 'Experience', 'Education', 'Skills'. Avoid creative alternatives like 'My Journey' that ATS might not recognize.
Keep formatting simple
Use a single-column layout. Avoid tables, columns, text boxes, and graphics that can confuse ATS parsers.
Include relevant keywords
Mirror language from the job description. If they say 'project management', use that exact phrase rather than synonyms.
Use standard fonts
Stick to Arial, Calibri, Helvetica, or Times New Roman. Unusual fonts may not render correctly.
Save as PDF or DOCX
Most ATS handle both formats well. Check the job posting for specific requirements.
Quantify achievements
Use numbers and metrics: 'Increased sales by 25%' is more impactful than 'Improved sales performance'.
Common Mistakes to Avoid
Using headers and footers
ATS often can't read content in headers/footers. Put your contact info in the main body.
Fancy formatting and graphics
Columns, tables, images, and icons can completely break ATS parsing.
Submitting as image/scanned PDF
ATS can't read images. Always use a text-based PDF or DOCX.
Using abbreviations without full terms
Write 'Search Engine Optimization (SEO)' at least once — ATS might search for either.
Listing skills without context
Don't just list 'Excel'. Show how you used it: 'Created Excel dashboards tracking $2M budget'.
Before & After Example
• Responsible for managing team projects
• Helped improve sales
• Worked on various marketing campaigns
• Led 5-person team delivering 12 projects on time and 15% under budget
• Increased quarterly sales by 25% through targeted outreach strategy
• Managed $50K marketing budget across 8 campaigns, achieving 3x ROI
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