Job Tracker Guide
How to Track Your Job Applications
A systematic approach to job tracking helps you stay organized, follow up at the right time, and learn from your application patterns.
Why Tracking Matters
When you're applying to dozens of jobs, it's easy to lose track. Did you already apply to that company? When should you follow up? What materials did you send?
Never miss follow-ups
Know exactly when to reach out
Identify patterns
See what's working and what isn't
Stay motivated
Visualize your progress
What to Track for Each Application
Company nameBasic identification
Job titleRole you applied for
Date appliedTimeline tracking
Application statusCurrent stage in process
Job posting URLReference for interviews
Contact personWho to follow up with
Materials sentWhich resume/cover letter version
Follow-up datesWhen to reach out
NotesInterview details, feedback, etc.
Salary infoRange listed or discussed
Recommended Status Pipeline
InterestedAppliedPhone ScreenInterviewFinal RoundOfferRejectedWithdrawn
Move applications through these stages as you progress. This gives you a clear pipeline view of your job search.
When to Follow Up
After applying
5-7 business daysA brief email checking on application status
After phone screen
Same day or next morningThank you email reiterating interest
After interview
Within 24 hoursPersonalized thank you to each interviewer
After final round
Within 24 hours, then weeklyThank you, then gentle check-ins
Track all your applications in one place
ApplyPilot's built-in job tracker keeps everything organized with automatic reminders.
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